Help · Employee expenses
How is an employee's expense sent to my accounting software?
When Paid by is a person, sending the cost from Costs creates a bill in Xero or Sage to a contact named "[their name] (expenses)", made for you the first time. The shop's name goes on each line ("[shop]: [what was bought]"), and the receipt is attached. When approvals are on, an employee's expense always needs approving: by the shop's approver if it has one, otherwise by your master approver. Until you set a master approver in Settings → Users, the cost says so next to Send. A cost paid by Company card is sent as already paid instead, and Still owed to supplier sends a normal bill to the shop.